Effective Time Management Skills

Whether you are the CEO of a big company. An intern just out of university. Or at any stage of your life. Effective time management skills are something that we can all appreciate.

Our Effective Time Management Skills QUIZ

Welcome to our How effective is your time management skills survey

1.

People tell me I'm highly organised.

Never

0

Rarely

Sometimes

Question 1 of 20

2.

I read my emails as they arrive - rather than at scheduled times each day.

Never

Rarely

Sometimes

Always

Question 2 of 20

3.

At the end of my meetings, I summarise everyone's next actions which have been agreed.

4

0

1

0

0

Question 3 of 20

4.

I keep my emails short and concise.

5

0

1

0

0

Question 4 of 20

5.

I leverage the value in shared online diaries and calendars.

Never

Rarely

Sometimes

Usually

Always

Question 5 of 20

6.

If necessary, I cut short unproductive meetings.

7

0

1

||

0

Question 6 of 20

7.

I avoid skim reading long documents to ensure I ascertain all the key points

8

0

1

||

0

Question 7 of 20

8.

I pride myself on my time management skills.

Always

Usually

Sometimes

Rarely

Never

Question 8 of 20

9.

I prioritise my time spent based on both work urgency and importance.

10

0

1

0

0

Question 9 of 20

10.

I use apps or project management tools to meet each day's commitments on time.

11

0

1

0

0

Question 10 of 20

11.

I struggle with the option of going offline for set periods to get 'deep concentration' work completed.

12

0

1

||

0

Question 11 of 20

12.

I list work tasks and track their completion each day.

13

0

1

0

0

Question 12 of 20

13.

Having more structure in my daily structure makes me work more efficiently.

Never

0

Rarely

Sometimes

0

Question 13 of 20

14.

The best phone calls get straight to the point.

15

0

1

0

0

Question 14 of 20

15.

I don’t know how to use email redirects and folders in order to trace emails most efficiently.

16

0

1

0

0

Question 15 of 20

16.

Whenever possible I practice ways of working uninterrupted from my colleagues.

17

0

1

||

0

Question 16 of 20

17.

I keep everyone up-to-date on my projects.

18

0

1

0

0

Question 17 of 20

18.

I may keep my phone on voicemail to avoid getting time-wasting calls.

19

0

1

0

0

Question 18 of 20

19.

It's difficult for me to delegate time-consuming work tasks that are best completed elsewhere.

20

0

1

||

0

Question 19 of 20

20.

I arrive early to meetings to ensure that I am never late.

21

0

1

0

0

Question 20 of 20

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However, there just never seems to be enough time to get to it all.  To get to your to-do-list. Be active on social media. Spend time with the family. Read that book you just never get time for. The ideal is to get to everything that needs to be done in a day and still have enough time (and energy) to do what you love. The answer? Effective time management skills.

There are many ways to improve your time management skills. As well as lots of digital tools to help you with this.

Project management tools like Trello, Asana, Scoro, Monday and many more. Online calendars and diaries like Calendly, Time and date or just plain old Google calendars.

Effective Time Management Skills

Time management tools

Google has a lot of very handy tools attached to your Google account, that you might not be using. The following are great tools to help you manage your time more effectively and they are all free, attached to your gmail account:

• Email
• Drive for saving important documents or images for easy reference
• Google docs for immediate sharing and combined editing
• Google sheets also for immediate sharing and shared editing
• Maps
• Contacts
• Translate

Developing effective time management skills could be life-changing. Getting to everything you need to do without the frustration, and you might even have some time left over at the end of the day. Sometimes it can be an easy fix. Finding ways to outsource whatever is taking you too much time. Or using tools that are already available to you. A small change might leave you with a whole lot of time.

Also, have a look at our Intelligence Strengths Test and How effective is your decision-making style.

Effective Time Management Skills

10 personality tips to help your Study Skills

1. Find time to study – If you manage your time badly, inevitably you will be less productive than if you manage it well. This can lead to increased stress and anxiety levels, especially around exam time.
2. Keep to a routine – Work in the same place at the same time each day. Also, make sure you have everything you need before you start.
3. Work to your strengths – Schedule challenging tasks for when you are most alert, and routine ones for when you may be feeling more tired.
4. Don’t waste time – Rather than reading irrelevant material, skim and scan to help you decide if you need to read something critically and in-depth.
5. Avoid distractions – Related to above. Switch emails and social media off to prevent your mind from wandering while trying to learn new information!
6. Regularly review your notes – Edit out what you don’t need. Ask yourself the question: “Is this information is relevant to my assignment, and how does it relate to what I already know.”
7. Vary how you to take notes – For example, use Mind Maps and diagrams to generate ideas and linear notes to focus your ideas for essay or report plans.
8. Be critical – Make sure that you always add your own comment to every concept or quotation that you write down. Maintain a critical and analytical approach at all times!
9. Plan your work – If writing an assignment produce a detailed plan before you start to write it. This will make the drafting process much less stressful
10. Understand different styles  – By understanding different writing styles – such as academic, journal and journalistic styles – you can put what you read into perspective. In particular, you can become more aware of any particular bias.

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